HR Hero · Recruitment
Recruitment software with a candidate board for every opening
Open a role, add the people who apply and move them from screening to interview to offer. Each interview round gets an outcome, a rating and written feedback, and HR Hero summarises the rounds for each candidate before you decide.
Part of HR Hero Professional, €4.90 per employee per month, excluding VAT.
01How it works
From the open role to the hire
Job openings
Every open role with its headcount and budget
Create an opening with its title, department, headcount, budget range and currency, target hire date, employment type, work country, location and description. Move it from draft to open, put it on hold or close it, and see the totals in tiles above the list.
- Search openings by title or country
- Budget ranges in the currency you hire in
- Full-time, part-time, contract and intern roles
Candidates
A board from applied to hired
Each opening has its own board with five columns: applied, screening, interview, offer and hired. Add a candidate with their contact details, current title and employer, years of experience, expected salary, LinkedIn profile, cover letter, notes and source, then move them on with one click.
- A rating from 1 to 5, given when the candidate is added
- Names, e-mail and phone encrypted with your company's key
- A link from each card to the candidate's interview feedback
Interviews
Interview rounds with an outcome and a rating
Schedule each round with the candidate, the date and time, the duration and the format: phone, video, on-site, panel or technical. Add the location or the meeting link, then record whether the candidate passed, failed or did not show, with a rating and written feedback.
- Numbered rounds for multi-stage interviews
- Every interview for every opening in one list
- Tiles for total, pending and passed interviews
Feedback summary
Every interview round for a candidate, on one page
A candidate's feedback summary shows how many rounds have a result, the average rating, how the ratings are spread and how many rounds were passed or failed. Dissent flags mark a split outcome or ratings two or more points apart, so the team can discuss them before deciding.
- Average rating and rating distribution
- Passed and failed rounds side by side
- Each round's outcome, rating and feedback underneath
02Also included
Also part of recruitment
Application sources
Keep your own list of channels, from referrals to agencies, and switch off the ones you no longer use.
Candidate ratings
Rate a candidate from 1 to 5 when you add them.
Encrypted contact details
Candidate names, e-mail addresses and phone numbers are stored encrypted with your company's own key.
Recruitment permissions
Recruitment has its own permissions, so you decide who sees candidates and who can change them.
Totals on every list
Openings, interviews and offers each show their totals at the top of the list.
Onboarding next
When someone is hired, open their onboarding case in the same app.
Offer tracking
See each offer with its status, mark it sent, accepted or declined with a reason, or revoke it. When an offer is accepted, move the candidate to hired on the board.
New offers are drafted in the Office Hero Manager app, which is coming soon to the app stores.
Pay-history check
When a candidate is added, HR Hero scans the cover letter, notes, current title and employer for wording about current, previous or expected pay, and logs each hit.
It recognises English wording only.
What recruitment in HR Hero does not do
Candidates are added by your team: HR Hero has no public careers page and does not post to job boards. Rejecting or withdrawing a candidate and drafting an offer are done in the Office Hero Manager app, which is coming soon to the app stores, and CVs cannot be attached in the web app.
04Step by step
How a hire moves through HR Hero
-
Step 1 Open the role
Create the opening with its headcount and budget, and set it to open.
-
Step 2 Add candidates
Enter each applicant with their details and source, and rate them.
-
Step 3 Interview
Schedule the rounds, record each outcome and read the feedback summary.
-
Step 4 Hire
Move the chosen candidate to hired, then create their employee record and onboarding case.
05Questions
Questions about recruitment
Not answered here? Write to [email protected]. A person from our team in Skopje replies, Monday to Friday, 09:00–17:00 CET.
Can candidates apply online or through job boards?
No. Your team adds each candidate to the opening, and the application source records where they came from, such as a referral, LinkedIn, Indeed or an agency.
Does HR Hero send interview invitations?
No. HR Hero records the interview with its time, duration, format and location or meeting link, and you send the invitation from your usual calendar or e-mail.
Can several people interview the same candidate?
Yes, in separate rounds. Each round has its own outcome, rating and feedback, and the feedback summary brings the rounds together with the average rating and any disagreement between them.
How does HR Hero help with the EU Pay Transparency Directive when hiring?
When you add a candidate, HR Hero scans the cover letter and notes for English wording about current, previous or expected pay, and logs what it finds. The pay transparency toolkit also keeps a register of pay ranges per role to use when you tell applicants the pay for a job.
How is candidate data protected?
Candidate names, e-mail addresses and phone numbers are encrypted with your company's own key, recruitment has its own permissions, and Office Hero runs on servers in Skopje, North Macedonia.
What happens when a candidate is hired?
Move them to hired on the board, and mark their offer as accepted if you track offers. Then create their employee record, with a login to Office Hero Connect if you want, and open an onboarding case from a template.
Which package includes recruitment?
Recruitment is part of HR Hero Professional, at €4.90 per employee per month excluding VAT, together with onboarding, performance, training, whistleblowing and pay transparency.
See recruitment in HR Hero
Book a demo and we walk you through an opening, its pipeline and a feedback summary.